Job Description

Position: Accounts Payable Specialist (National Elite Law Firm)

Location: Parsippany, NJ (1 Day In Office)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $78K Full Benefits, Bonus, 401K+, etc.

Summary for Accounts Payable Specialist:

This is a great opportunity in an AM 100 law firm to work close to home in a growing, stable firm with a fantastic culture!

We are seeking an Accounts Payable (AP) Specialist to provide accounting and administrative support to our Accounting and Finance department. This role will be responsible for managing the flow of vendor invoices and ensuring accurate records of expenses and charges.

Responsibilities Accounts Payable Specialist:

• Manage all aspects of accounts payable
• Enter invoices into the firm’s accounting system and schedule payments
• Issue checks and process ACH or wire payments after securing approvals
• Handle internal check requests, employee expense reports, and credit card statements
• Respond to vendor inquiries and resolve discrepancies
• Reconcile vendor statements with firm records
• Download and process vendor invoices from online portals into the client accounting system
• Review and process employee expense reports
• Set up and maintain vendor accounts
• Scan and upload payment backup to the document management system
• Assist with annual 1099 reporting and month-end closing

Requirements for Accounts Payable Specialist:

• 3+ years of AP experience working in a Law Firm or Professional Services Experience required
• Working experience with Aderant, Elite or 3E required
• Bachelor’s degree preferred
• MS Office and knowledge of accounting software
• Competency in Microsoft applications including Word, Excel and Outlook
• Excellent customer service and strong verbal and written communication skills to interact with vendors, clients and lawyers, staff and accounting department colleagues
• Well organized and attention to details, Ability to multi-task and meet deadlines

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