Accountant (Billing)
Steuben Rural Electric Cooperative, Inc. (“SREC”) is a member-owned electric utility located in Bath New York. SREC has provided electric distribution services and energy-saving programs to the Finger Lakes Region of New York since 1944 and Western New York since 1969. Steuben Rural Electric Cooperative distributes dependable power to over 6,300 meters and maintains over 1,100 miles of primary distribution line throughout Steuben, Schuyler, Cattaraugus, and Chautauqua counties. SREC is governed by a Board of Directors that is comprised of nine members. SREC is accepting applications for an Accountant (Billing) position. Interested candidates should submit a resume together with names of three references, no later than October 21, 2024 to: Steuben Rural Electric Cooperative, Inc., Attn: Susan Roche, 9 Wilson Avenue, Bath, New York 14810.
Job Summary:
The Accountant (Billing) works under the direction of the Finance Manager with a minimum degree of supervision and is permitted freedom of action within prescribed limits: performs a variety of clerical assignments requiring a comprehensive knowledge of cashier functions; perform tasks which require developed skill and application of established procedures and practices; and requires the ability to use a calculator, personal computer, two-way radio and miscellaneous office machines and equipment.
Minimum Qualifications
•Bachelor’s degree in accounting. Familiarity with general or specialized commercial subjects such as business law, business math, typing, shorthand, and business machine operation.
•Two years of increasing experience in a position with duties similar to those listed under the Primary Responsibilities below.
•Must be proficient in Microsoft Excel, Word, and Outlook.
Primary Responsibilities
•Open the safe and the night deposit box each morning.
•Maintain two-way radio contact with member services, the line department and office personnel.
•Cross train for the Line Department Administrative Assistant position.
•Prepare and post a monthly calendar for all office functions after review with the Manager of Administrative Services.
•Post meter readings and address changes daily.
•Make copies and post returned checks daily.
•Make billing adjustments due to inaccurate readings of estimated bills while the customer is on the telephone or at the front desk and daily adjustment sheets from mail payments.
•Enter meter exchanges, service address changes, and corrected meter numbers as received from Member Services.
•Prepare the monthly statement for the Department of Social Services.
•Run the Deferral Status Report and prepare reports for the Board of Directors monthly.
•Analyze overdue accounts and prepare cut-off notices for Member Services monthly and post all disconnect readings and charges within two days of disconnect.
•Meet with Member Services to discuss each account to be disconnected monthly.
•Prepare a list of meters to be read by Member Services for any accounts estimated for three consecutive months or accounts with an identical reading for three consecutive months and post the charges.
•Prepare breakdowns of kilowatt usage for high bill complaints.
•Prepare mailing labels as needed by departments.
•Prepare job orders for the Member Services Department and update the completed orders daily.
•Answer the telephone during outages and update any member information received at the time of call and coordinate outages when Line Department personnel are unavailable.
•Attend meetings and training sessions as required.
•Generate the following reports for the Board of Directors: Deferral List (monthly), Top 10 Deferrals (quarterly), 30/60/90 Past Due Report (quarterly), and the Top 100 Customer List (as requested).
•Prepare capital credit forfeitures monthly and capital credit reports including general, estate, 70 and over, and terminal illness.
•Allocate annually and balance monthly capital credits.
•Coordinate accounts to be disconnected or accounts requiring a current limiting device according to the New York Power Authority and Cooperative Rules and Regulations monthly.
•Assist with answering the telephone, adjusting customer bills, overseeing complaints, and operating the cash register in the absence of the Receptionist/Cashier.
•Ensure that office personnel key all payments and meter readings by the 10th of each month.
•Print the Daily Transaction Recap and the Operator Batch Listing and then balance all billing transactions with cashiers and post corrections daily.
•Run pre-bill reports and make corrections prior to final billing and have Member Services check any meters with unusual readings.
•Analyze overdue accounts and prepare the List of Charge-offs for approval by the Board of Directors monthly and then post and run the program the day after the Board meeting.
•Analyze the kWh Variance Report after billing and prepare job orders for Member Services, as necessary.
•Analyze credit bills, process report, and send checks to accounting for payment monthly.
•Print the Notes program monthly, review with all departments, then purge, as necessary.
•Compose, type, and send letters to members related to collection matters or billing requests.
•Assist customers in completing Deferral Agreements and preparing financial statements for the Department of Social Services.
•Enter HEAP payment agreements on consumer records and remove them after the payment is received.
•Balance bad checks with Bookkeeper monthly.
•Process penalties as soon as all payments and meter readings are keyed monthly.
•Set the billing program to Test Billing when making billing changes, running seasonal billing, or programming new messages.
•Run backups before and after month end as instructed by NISC.
•Generate the following reports at the month end: sales report, tax report, membership report, deposit and interest report, miscellaneous charge listing, bad checks, charge-offs, and inactive accounts with refunds.
•Assist the Bookkeeper with balancing monthly reports to the general ledger.
•Maintain database for membership fees and balance to the general ledger.
•Balance member deposits to the general ledger.
•Balance the Bad-Debt System with the Bookkeeper monthly and send appropriate accounts to collection.
•Prepare special reports, inquiries, and scans for other departments to aid in the preparation of the work plan, Form 7, outage information and the Annual Meeting.
•Analyze the listing of seasonal prepay accounts and send a letter requesting the meter reading annually. Post the meter readings to the seasonal accounts in July. Have the Member Services Department read any accounts failing to report a meter reading and post the meter reading charges.
•Analyze yearly budgets, have the Member Services Department read any meters that have estimated readings prior to the balancing month and then update after the balancing month.
•AMR: Prepare job orders and enter data for meters and other equipment. Upload monthly data file, check for missing and invalid readings and issue orders for checking readings.
•Perform other duties as assigned.
Working Hours:
Normally, eight hours per day, five days per week. Overtime as required. All job duties as addressed in the Collective Bargaining Agreement.
Wage: $30.43 hourly
Benefits
•401(k) Plan
•Health, Dental, Vision and Life Insurance
•13 Paid Holidays
•Paid Time Off
•Short-Term & Long-Term Disability
•Free & Confidential Employee Assistance Program
Statement of Nondiscrimination In accordance with Federal civil rights laws and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at is external) and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. Steuben Rural Electric Cooperative, Inc. is an equal opportunity provider.
Job Type: Full-time
Pay: $30.43 per hour
Expected hours: 8 per week
Benefits:
Physical Setting:
Schedule:
Supplemental Pay:
Education:
Experience:
Work Location: In person
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